Best Workplace Giving Software for Nonprofits to Grow Funds

According to research from Nonprofit Source, 80% of organizations struggle to build strong workplace giving strategies due to limited staff and resources. Luckily, the industry has a solution to this challenge: workplace giving software.

Workplace giving software for nonprofits allows stretched-thin development teams to tap into massive, multi-billion-dollar funding streams by automating the steps required to secure corporate matching gifts, volunteer grants, payroll donations, and more.

However, there are a few workplace giving software providers in the space, and it’s worth noting that all fundraising tools are not created equal. That’s why we’ll walk you through everything you need to know about the two leading platforms here:

• HEPdata ⁠— A Legacy Matching Gift Solution
• Double the Donation ⁠— Complete Workplace Giving Software
• HEPdata vs. Double the Donation Platforms Compared
• Workplace Giving Software in Action: Real Nonprofit Examples

Building a sustainable fundraising strategy requires looking beyond individual donations and tapping into the massive potential of corporate giving. By leveraging high-performance tools, organizations can eliminate manual research and empower supporters to amplify their impact through seamless, integrated workflows.

The results? Driving revenue growth without increasing administrative load. Let’s dive in.

HEPdata ⁠— A Legacy Matching Gift Solution

HEPdata is recognized as one of the oldest players in the matching gift technology landscape. For decades, it was the primary choice of universities and large nonprofits looking to track and secure corporate gifts.

However, in recent years, the platform has faced criticism for becoming increasingly outdated as newer, more automated solutions have entered the market. While it still maintains an industry presence, it is generally considered less than cutting-edge.

Still, let’s take a look at its two core products: eMatch Donor Link and eMatchPortal.

eMatch Donor Link (Company Lookup)

The eMatch Donor Link is HEPdata’s entry-level solution for facilitating company lookups. This tool is designed to give both donors and development teams access to a database of corporate gift-matching programs. When a user enters a company name into the search tool, the system populates employer-specific information, including a summary of eligibility criteria, forms (if available), and contact details.

This widget is generally used by nonprofits to provide a self-service option for their supporters. While it typically provides accurate information, the user interface and overall experience are often described as more utilitarian and less intuitive.

While the primary goal is to bridge the knowledge gap by showing donors that their gifts can be matched, it requires several manual steps to complete the process. It serves best as a basic reference guide rather than a high-performance growth tool.

eMatchPortal (Automating Matching Gifts)

From there, HEPdata’s eMatchPortal represents the platform’s more advanced solution for managing the matching gift lifecycle. It’s marketed as a way to amplify affinity automatically by identifying eligible donors in a nonprofit’s database and following up with them via customized emails. The tool aims to track donations and maintain personalized communication with donors until the required matching-gift paperwork is submitted to the employer.

While this portal offers some level of automation, it has historically lacked the depth of integration found in newer platforms. Unlike the 100+ native APIs offered by current industry leaders, eMatchPortal relies on a limited number of partnerships and often requires manual intervention, such as CSV uploads. This can make the initial implementation more difficult for organizations without dedicated IT support and increase the risk of missed matches due to stale data.

Final Thoughts on HEPdata’s Workplace Giving Tools

The primary focus of this platform remains on its database of corporate matching gift guidelines. HEPdata provides a search tool for nonprofits to check whether a donor’s company offers a match, but it lacks the multi-module approach that defines comprehensive workplace giving software.

Because it has not expanded significantly into areas such as volunteer grants or payroll giving, organizations using it often find they need additional tools to manage other facets of their corporate strategy.

Double the Donation ⁠— Complete Workplace Giving Software

Next up to review is Double the Donation.

This platform currently stands as the industry leader in workplace giving, offering the most comprehensive suite of tools to help nonprofits and schools capture every available corporate dollar.

Founded in 2011, the company began with a focus on matching gifts. Since then, however, it has evolved into a robust, multi-module platform that addresses the full spectrum of employee-led, corporate-driven philanthropy.

Let’s examine each of the primary modules currently offered.

Double the Donation Matching (Automating Matching Gifts)

Double the Donation’s matching gift module is the flagship component of its workplace giving software, designed to secure thousands of dollars worth of corporate matches that often go unclaimed. This solution provides a user-friendly search tool that can be embedded directly on donation forms and confirmation pages, as well as groundbreaking automation functionality that simplifies the experience for donors and fundraisers alike.

One standout feature is Double the Donation’s auto-submission functionality. For select companies, individuals can submit their matching gift requests directly from the nonprofit’s donation page without ever navigating to a separate portal. This breakthrough technology significantly reduces the drop-off rate, driving more submissions to completion. For companies that do not yet support auto-submission, Double the Donation’s automation system still provides direct links to online forms and program guidelines, such as minimums, maximums, and ratios.

Double the Donation Volunteering (Automating Volunteer Grants + VTO)

Next, Double the Donation’s volunteering module shifts the focus toward supporters who contribute their time rather than just their treasure. Many corporations offer volunteer grant programs, providing monetary donations to nonprofits in recognition of their employees’ service hours, and volunteer time off, which enable employees to support organizations in hands-on ways during regular business hours without sacrificing their pay.

Double the Donation Volunteering empowers nonprofits to make the most of these opportunities by integrating with VMS tools to collect employment data during registration and follow up with personalized reminders post-engagement.

Double the Donation Payroll (Automating Payroll Giving)

Payroll giving is often described as one of the most underutilized fundraising opportunities, providing a gateway to predictable, recurring income for nonprofits. For this reason, Double the Donation’s payroll giving module is designed to identify high-value payroll donation programs within an organization’s existing support network.

Specifically, the payroll giving module provides an embeddable plugin that can be placed on a dedicated web page. This allows donors to search for their employers and receive company-specific next steps for enrollment. Plus, reporting dashboards within the module supply critical insights into which companies are most frequently searched for by their supporters.

Double the Donation’s Sponsorship Directory (Corporate Grant + In-Kind Donation Lookup)

Rounding out the comprehensive suite is Double the Donation’s sponsorship directory. While the other modules focus on employee-led initiatives, this resource helps uncover broader opportunities for corporate grants, event sponsorships, and in-kind donations.

The directory tool provides specific insights into thousands of companies’ philanthropic pillars and geographic focus areas. By providing verified contact information and direct links to grant application portals, Double the Donation once again eliminates hours of manual research for development staff.

Not to mention, it integrates with leading event management platforms, making it an essential resource for nonprofits planning galas, walkathons, auctions, and more.

Final Thoughts on Double the Donation’s Workplace Giving Tools

Double the Donation is currently trusted by more than 8,000 organizations to identify supporters who qualify for workplace philanthropy benefits and streamline communication about their giving potential. And for good reason!

The platform is built on a massive database covering more than 26 million workplace giving-eligible supporters. This extensive reach ensures that nearly every supporter can be screened for potential corporate benefits.

Plus, unlike HEPdata and other older platforms, Double the Donation functions as a centralized hub for matching gifts, volunteer incentives, payroll giving, and more, making it the most advanced workplace giving solution on the market.

HEPdata vs. Double the Donation Platforms Compared

Choosing the right workplace giving software for nonprofits requires a clear understanding of how different solutions stack up. While both HEPdata and Double the Donation offer matching gift information, their approaches to technology and automation differ significantly.

The following chart provides a quick comparison to help you evaluate the tools:

Analyzing the differences between these two providers reveals a significant gap in modern functionality. In the sections below, we’ll break down these fast facts to explain why your choice of software affects your long-term success.

Years Since Founding (Market Stability)

When looking at years since founding, the two companies represent different eras of the nonprofit technology sector. Founded in 1997, HEPdata has been in the market for 29 years. This means it was established at a time when matching gift research was largely manually performed by university advancement offices. HEPdata’s extensive history allowed the provider to establish a deep footprint, but it also means its core infrastructure was built before the era of modern cloud-based automation and real-time API integrations.

In contrast, Double the Donation has been operating for 15 years, launching at a time of rapid digital transformation. This allowed the platform to be developed with an “automation-first” mindset. While a decade and a half still provides immense stability and industry expertise, the software feels significantly more modern. This often translates into how quickly and consistently each company releases new features, with the younger generally leading in innovation.

Company Listings (Database Reach)

The number of companies included within each database is a critical metric. After all, it directly correlates to the likelihood that your supporters will find the information they need. As of 2026, Double the Donation lists 24,000 companies. Whether an individual works for a massive global corporation or a regional business, their program details are likely available.

On the other hand, HEPdata lists approximately 20,000 companies. While this is still a substantial number, the 4,000-company difference can lead to significant lost revenue. The larger database (provided by Double the Donation) casts a wider net to capture more opportunities. This ensures your staff does not have to manually research programs that the software missed.

Client Base (Industry Trust)

The number of clients using a platform is a strong indicator of its reliability and its ability to scale. HEPdata currently serves around 1,000 users, a number that has remained relatively stagnant as more organizations move toward automation. A smaller client base means fewer resources for research and development, and it’s tested in fewer, less diverse fundraising environments.

Comparatively, Double the Donation is trusted by 8,000+ clients, including many of the world’s most reputable nonprofits. This high volume of users creates a feedback loop that helps the software improve. With millions of searches across the network, researchers can quickly implement the necessary changes when a company updates its guidelines.

Integration Offerings (Tech Stack Compatibility)

In the world of workplace giving software for nonprofits, integrations are the most important factor for scaling efficiency. Today, Double the Donation offers 100+ native integrations with CRMs, donation forms, peer-to-peer platforms, VMS systems, CSR portals, and more. This means the solution can easily “talk” to your existing tools, identifying eligible supporters at the moment they engage. The seamless data flow eliminates the need for manual efforts, ensuring that no donor or volunteer falls through the cracks.

At the same time, HEPdata is currently limited to between 15 and 20 donation form and CRM integrations. For many modern nonprofits, this is a significant limitation. If your fundraising platform is not on that short list, your team will likely have to resort to CSV uploads and manual data updates. This often results in human error and creates a lag in communication.

Types of Programs (Revenue Stream Diversity)

The final point of comparison is the variety of programs each workplace giving software supports. Despite its extensive history in the corporate philanthropy space, HEPdata remains focused almost exclusively on a single type of program:

• Matching gifts

This narrow focus means that organizations are missing out on other portions of the growing workplace giving ecosystem.

Meanwhile, Double the Donation provides powerful insights and automation tools for more than six different types of giving programs, including:

• Matching gifts
• Volunteer grants
• Volunteer time off
• Payroll giving
• Sponsorships and grants
• In-kind donations

This allows nonprofits to manage their entire corporate giving portfolios (and grow revenue across all channels) with a single platform.

Workplace Giving Software in Action: Real Nonprofit Examples

To truly understand how the right software can impact your fundraising, let’s look at how two different organizations leverage these tools on their websites. While both nonprofits are dedicated to incredible causes, their choice of workplace giving software creates a vastly different experience for their supporters.

Example #1: Poway Unified School District (Powered by HEPdata)

In this first example, we see a clean, dedicated matching gifts page. This resource provides clear instructions on the impact of a donor’s gift (noting it can be doubled or tripled by an employer) and uses a straightforward search bar to assist in locating an employer’s policy.

However, it’s important to acknowledge that the scope of workplace giving promoted here is strictly limited to matching gifts. The embedded HEPdata search tool doesn’t bridge the gap for supporters who might want to engage through other corporate channels.

This creates a siloed experience where the donor only checks for a match, potentially leaving other available incentives on the table.

Example #2: Heroes Foundation (Powered by Double the Donation)

Conversely, the Heroes Foundation utilizes Double the Donation’s workplace giving software, and the difference in revenue surface area is immediate. Noting that they offer “several employer-based options to double donations,” this organization represents a triple threat in workplace philanthropy, encompassing matching gifts, payroll giving, and volunteer incentives.

The Heroes Foundation’s workplace giving page is designed to eliminate the knowledge gap that prevents millions of dollars worth of corporate funds from being claimed. Alongside the integrated matching gift search tool (pictured below), the interface provides a dedicated sidebar that displays the foundation’s legal name, address, tax ID, and contact details to reduce friction in the request process.

From there, users are met with additional information about payroll giving and employer volunteer incentives, showcasing a truly holistic workplace fundraising strategy. By incorporating these options into the same search experience, the Heroes Foundation ensures that no matter how an individual wants to support them, the software identifies the opportunity and guides them through the process to finish the job.

The Bottom Line

If your organization only focuses on matching gifts, you’re likely leaving 50% or more of potential corporate revenue on the table. However, getting set up with modern tools allows you to capture additional funding streams in the same breath as a standard donation.

While HEPdata offers a solid entry point for matching gift lookups, Double the Donation provides a more expansive toolkit that turns every donor search into a multi-channel funding opportunity.

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Wrapping Up: Growing Funds With Workplace Giving Tools

With 84 percent of donors stating they’re more likely to give if a match is offered, and 1 in 3 donors indicating they would give a larger gift if it were matched, the psychological and financial impact of these opportunities is undeniable. However, the complexity of managing the programs manually creates a barrier that most staff simply cannot overcome on their own.

The landscape of nonprofit fundraising is changing. Organizations that fail to leverage the right tools are leaving a substantial amount of revenue on the table.

As you evaluate the best solution for your organization, consider the platform’s long-term scalability. Investing in high-performance tools allows your fundraising team to focus on building meaningful relationships. Meanwhile, the software handles the heavy lifting of identifying and securing corporate funds. Best of luck!

Ready to scale your revenue? Get started with Double the Donation’s complete suite of workplace giving tools and unlock your supporters’ full potential today. Click here to request a demo.